Protection of personal data is important to NIT. The company Just Software AG, which is also in charge of hosting, stores the data in Inside NIT on a German provider’s server, which is therefore subject to the provisions of the Federal Data Protection Act (BDSG), the Telemedia Act (TMG), and other data protection regulations.
The NIT stresses expressly that all data protection regulations are strictly observed and that data is not passed on to third parties.
1. Collection and Storage of Personal Data
1.1 Personal data will only be collected, processed and/or used if the user has given his or her consent or if so permitted by law. Use of personal data on the basis of legal permission will be made in particular in connection with the fulfillment by the NIT of contractual obligations toward the user.
1.2 Personal data is subject to data protection. Section 3.1 of the Federal Data Protection Act (BDSG) defines it as individual particulars of a personal or objective nature about a specific or identifiable natural person. It includes details such as name, postal address, email address or telephone number and, if applicable, other user data such as an IP address.
2. Scope of Data Collection and Storage
2.1 To register and use INSIDE NIT the following particulars, hereinafter referred to as “registration data,” are currently stored or may, as applicable, be added by the user:
- First and last name
- Class membership
- Master’s study program
All registration data can be seen in full on the user’s profile page by other registered INSIDE NIT users.
2.2 Users may add further personal and/or professional details to their user profile such as date of birth, business and/or private email address, employer’s name and/or address, home page, or links to external social media platforms.
If users add further details in addition to the registration data to their user profile, these can be seen in full on the user’s profile page by other registered INSIDE NIT users.
2.3 The following personal data, assuming that users have added it to their user profile, can only be seen by those INSIDE NIT users with whom the user has previously established a direct connection, in response to a contact inquiry:
- Private cellphone, landline and fax number
- (Alternative) private email address
- Private address
- Private website
2.4 If users have added their date of birth to their user profile, they can choose whether other registered INSIDE NIT users are to see it in their user profile in full, or just the date of birth without the year, or neither.
2.5 Users may at any time with future effect cancel details submitted voluntarily in accordance with 2.2 to 2.4 (above) by deleting these details from their user profile.
2.6 User passwords cannot be seen by other INSIDE NIT users at any time. The NIT will under no circumstances pass them on to third parties and/or make them available to third parties in any other way.
2.7 The NIT processes and uses INSIDE NIT users’ personal data solely for the purpose of establishing, implementing, and handling their user relationship with the NIT.
3. Cookies and Protocol Files
3.1 Cookies are small text files stored on the user’s computer. They serve to identify the user when logging in, to choose the right menu language and to ensure smooth operation. Cookies can be deactivated in your Internet browser. To do so is inadvisable, however, as it may limit the functionality of INSIDE NIT.
3.2 When a user visits a page, the computer’s IP address, the name of the page viewed, the time of access and the name and version of the browser used are stored. This data is not processed and cannot be assigned to an individual user. This information is retained, should the need arise, to identify the culprit (e.g. in the event of a hacker attack). Data storage is thus of benefit for the security of all users.
4. Assigned Data Use
4.1 The NIT abides by the principle of assigned data use and collects, processes and stores your personal data solely for the purposes of which you have notified us. A user’s personal data is not passed on to third parties without the user’s explicit consent unless it is necessary for the provision of a service or for performance of contract. Authorized government institutions and authorities are only given this information if the NIT is required by law or by a court order to do so.
4.2 In-house data protection is also taken very seriously. The NIT requires its employees and the service companies it employ to observe secrecy and abide by data protection regulations.
5. Right to Information and Right of Withdrawal
5.1 By the terms of Sections 18 and 19 of the Hamburg Data Protection Act (HmbDSG), users are entitled to apply for information free of charge from NIT Northern Institute of Technology Management gGmbH, Kasernenstrasse 12, 21073 Hamburg about data of theirs that is stored and/or to have inaccurate data corrected and/or deleted. Transmission of this data is at the user’s risk.
5.2 Users may withdraw at any time without stating a reason their consent to the NIT collecting and using data by notifying the address in 5.1 (above).
5.3 The NIT is happy at any time to answer any further queries users may have about the information on data protection and the processing of personal data.
As of August 1, 2015